Registrar’s Office

Minor and Certificate Declaration

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If you are pursuing a minor or a certificate and have not yet submitted the declaration form to the Registrar’s Office, please do so today!  Your form must be reviewed by the minor department or certificate director WELL before graduation in order for the minor or certificate to be posted on your transcript. 

Go to your portfolio to “Minor/Certificate Declaration” in the Academic Career bucket, print out the form, get the signatures, and bring the completed form to the Registrar’s Office.

If you have any questions, contact Paul Turenne at pturenne@wesleyan.edu or 860-685-2352.

Spring Semester Schedule Confirmation! — 2/17, 5 p.m.

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Now that Drop/Add is over, we are asking you to confirm your Spring 2012 schedule.

Please confirm the accuracy of your schedule via EP>Student>Wesleyan Career>Current Classes & Schedule. If you agree that our records correctly show the courses that you registered for during Drop/Add, click on “Schedule is Correct”.

If your schedule is not correct (for example, a course is missing from your schedule or an additional course is appearing) click on “Schedule is Incorrect” and you’ll be given further instructions and a link to the petition form. Later, if your petition is successful and your schedule is corrected, you should return to your schedule page and click “Schedule is Correct”.

The schedule confirmation buttons will remain on the page until you have resolved all issues and click the “Schedule is Correct” button.

If a course enrollment is “Advisor Pending”, please ask your advisor to email pturenne@wesleyan.edu requesting that the course be “Advisor Approved” in the database.

Please indicate whether your schedule is correct or incorrect by 5pm Friday, February 17. The sooner you let us know about problems with your schedule, the sooner your issues can be resolved.

If you fail to confirm your final schedule, you will not be permitted to participate in the planning phase of April Pre-Registration.

REMINDER: Grading mode and cross-listing changes were due before the end of the Drop/Add period and can no longer be made.

Please let me know if you have any questions. Sincerely, Paul H. Turenne, Associate Registrar

Spring 2012 Pre-registration Instructions

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Juniors:  Make sure that you meet with your major advisor to review major requirements and plan your course of study in conjunction with your Major Certification Form.  As always, check your credit analysis for oversubscription in a department or other category as well as for your progress on other graduation requirements.  –Dean Brown
 
The below outlines what you need to do, helpful resources, and important deadlines for Spring 2012 pre-registration. I encourage you to familiarize yourself with the details of the pre-registration system to ensure satisfaction with your schedule.  Feel free to contact me if you have any questions or concerns.  –Paul H. Turenne, Associate Registrar, 860-685-2352
 
TIMELINE
Planning:  8:30am Tues., Nov. 1 thru 5pm Mon., Nov. 14
 
Scheduling:  Tues., Nov. 15
 
Adjustment:  8am Wed., Nov. 16 thru 5pm Tues., Nov. 22  (Your start time will be listed in your portfolio.)
 
RESOURCES
Help Line – x3222 from 8:30am to 5pm, Mon.-Fri.

Letter – https://wesfiles.wesleyan.edu/departments/Reg/Pre-Registration/Public/preregstudentletter.pdf

FAQs – http://www.wesleyan.edu/registrar/registration/pre_registration_students_faq.html

Manual – https://wesfiles.wesleyan.edu/departments/Reg/Pre-Registration/Public/preregmanual.pdf

TASKS
Between 8:30am on Tues., Nov. 1 and 5pm on Mon., Nov. 14 you MUST:1) Create a course plan, including ranked course selections via EP>Student>Course Registration>Pre-Registration. 

2) Electronically submit Permission of Instructor and Prerequisite Override requests to the instructors through your portfolio.

3) confirm your Fall 2011 schedule in EP>Student>Wesleyan Career>Current Classes & Schedule before 5pm on Mon., Nov. 14 in order to be build a pre-reg plan. (Not applicable to students returning from leave or abroad.)

4) meet with your faculty advisor to finalize your course plan before 5pm on Mon., Nov. 14. (Students returning from leave or abroad also need advisor finalization, but a meeting is not required.)

NOTES
1) Adding a course to your plan does not guarantee you a seat in the course.

2) If you are scheduled into your top ranked class, the system will proceed down list A. If you do not get your first choice, the system will proceed down list B. You should list courses in both columns, and there should be some overlap between the A and B columns.
 
3) On Tues., Nov. 15, the pre-registration system will run a scheduling program enrolling students into courses. The system will look at: rank, class year/major, number of previous requests, number of courses already scheduled, completed pre-requisites, permission of instructor status, and, all things equal, a random number.

4) Later that day, in your portfolio, you will be able to preview your preliminary schedule and ascertain what time you may begin adjustment. Based on the number of scheduled full credit courses (those with fewer enrolled credits go first), you may participate beginning as early as 8am Wed., Nov. 16. Adjustment will close at 5pm on Tues., Nov. 22.

Major Certification Form Training Session — Wed., 10/12 at 4-5 p.m.

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Start Tracking Fulfillment of  Your Major!!

You can access the new Major Certification Form link in the Wesleyan Career bucket in your portfolio.  When you click on the link you will be brought to a landing page where all of your majors are listed.  If your particular major has multiple tracks or concentrations, you will see a separate link for each.  Since departments/programs do not currently require you to officially identify which track or concentration you are pursuing, you can navigate between them and see how each is progressing.

This tool is designed to directly interface with your individual academic history which means that if you have taken a course that has been pre-identified by your major as satisfying a requirement, that course will automatically pre-populate on the form and a check box will appear next to the course.  If you wish to use that particular course to satisfy a requirement, you simply need to check the box, click submit, and the course will be applied.

There is also an “override” feature that allows you to propose a course outside of the pre-approved course list.  You can either choose a course already posted to your academic record from a drop-down menu, or type in free-form text explaining what you would like to offer for consideration.  Once you submit an override request, your advisor will be prompted to take an action similar to those currently being used in drop/add.  Your advisor will be able to “approve,” “disapprove,” or click “see me” in response to your individual request.

There are also “planning text” links built into the form to accommodate departments/programs that require their students to project out and inform their advisor of how they intend to fulfill the major.  Once submitted, the planning text boxes become part of the online form until you choose to update or delete them.

We envision the electronic Major Certification Form to be a useful planning tool when registering for courses.  Each requirement displayed on the form contains a hyperlink to a complete list of courses that have been pre-approved to satisfy that requirement.

You can begin working with this electronic form from the moment you are accepted into a major.  Please consult with your individual department/program for any form-related deadlines.  Seniors will be required to submit their final version of the form at the end of Drop/Add in their final semester of their senior year for degree certification.  Your department/program will use this form to certify that you have completed the requirements for the major, whereas a committee will certify that you have completed all university requirements.

We will be offering training on the Major Certification Form to juniors and seniors on the following dates:  

  • Wednesday, October 12 from 4:15-5:00pm in SHAN107
  • Monday, October 17 from 12:00-1:00pm in SHAN107

We have posted documentation and FAQs on the registrar’s website http://www.wesleyan.edu/registrar/general_information/major_certification.html.  If you have any questions regarding this new application, please contact Susan Krajewski at x2738 or skrajewski@wesleyan.edu.

Incomplete Policy and Requests: Training for Electronic Request — Mon., April 19

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The Registrar’s Office debuted the new electronic “Incomplete Requests” system with the Spring 2010 courses.

TRAINING:   4:15pm Monday, April 19 – Shanklin 107

Students will be able to submit incomplete requests starting two weeks before the end of a course. It is the responsibility of the student to initiate a conversation with the instructor about needing an incomplete.  Following that communication, the student needs to submit the request in the “Incomplete Requests” link in their Student EP.

Relevant information and detailed instructions are available on the attached manual and at http://www.wesleyan.edu/registrar/increquests.html.

For information about Incompletes in general, see http://www.wesleyan.edu/registrar/ARNew.html#GENERAL%20REGULATIONS.

Sincerely, Paul H. Turenne, Associate Registrar